Terms of Service

1. The Service

Aigis is under active development. Features may evolve, and the service may experience occasional downtime. We'll always aim to give notice of significant changes, and we welcome reports of any issues you encounter.

2. Your Data, Your Ownership

You retain full ownership of all data you upload to Aigis, including resumes, documents, and profile information. We do not claim any intellectual property rights over your content.

3. Acceptable Use

You agree to:

• Provide accurate information about yourself in your profile.
• Not upload content that infringes on others' rights.
• Not attempt to access other candidates' data or share links.
• Not use the platform for any unlawful purpose.

4. AI Twin Responses

Your AI Twin generates responses based on the documents and profile data you provide. While we use retrieval-augmented generation (RAG) to ground responses in your actual content, AI-generated responses may occasionally be imprecise. You are responsible for reviewing your Twin's accuracy.

5. Access Control

You control who can interact with your AI Twin through share links. You can set expiration dates, usage limits, and revoke access at any time. We do not grant access to your Twin without your explicit consent.

6. AI-Assisted Candidate Screening (Hiring Managers)

If you use Aigis's hiring features (CV triage, batch assessment, candidate scoring), you acknowledge that Aigis provides an assistive AI system: its scores, flags, and recommendations exist to support your review and are never a decision. For candidate data you upload, you are the data controller and Aigis processes it on your behalf. You warrant that you will:

• Maintain meaningful human review of every candidate outcome — no candidate may be rejected solely on the basis of an AI score, flag, or recommendation (GDPR Article 22).
• Inform candidates that AI-assisted screening is used in your recruitment process, as required by GDPR Articles 13/14 and Article 26 of the EU AI Act (a notice template is provided in our help documentation).
• Have a lawful basis for processing the candidate data you upload, and action candidates' data-subject requests (access, erasure, objection) promptly.
• Comply with the employment and AI laws applicable in your jurisdiction.

Candidate CV data you upload is retained for 28 days after last activity (180-day maximum) and then automatically deleted. This processing is governed by our Data Processing Addendum, incorporated into these terms by reference.

7. Data Deletion

You can permanently delete all your data or your entire account at any time from your Settings page. Deletion is irreversible and removes all documents, profile data, access logs, and AI Twin content.

8. Limitation of Liability

Aigis is provided “as is”. We make no warranties about the accuracy of AI Twin responses or the availability of the service. We are not liable for any decisions made by recruiters or hiring managers based on interactions with your AI Twin, or for hiring decisions made by hiring managers using our screening tools — those decisions, and the legal obligations that accompany them, remain the hiring manager's.

9. Contact

Questions about these terms? Contact us at hello@aigis.bio